Title:  Administrator

We are excited to offer a fantastic opportunity for a Permanent Commercial Administrator to be based onsite at Waterside House, Northampton.

HOURS OF WORK – Monday to Friday, 37.5 Hours a Week

Join our vibrant, inclusive community in Commercial/Divisional to support our Commercial Managers across a portfolio of Total Facilities Management (TFM) contracts. This role is pivotal in ensuring the smooth operation of commercial and procurement activities, maintaining compliance, and supporting contract performance.

 What you will do:

• Assist with the preparation and maintenance of contract documentation, reports, and trackers.
• Support the review and collation of monthly commercial reports including cost/value reconciliations, forecasts, and KPIs.
• Maintain accurate records of contract variations, change controls, and commercial correspondence.
• Manage Applications for payments and support the commercial managers in processing
• Raise and manage purchase orders in line with procurement policies.
• Liaise with suppliers and subcontractors to obtain quotations and ensure timely delivery of goods/services.
• Support tendering activities including document preparation, bid evaluation coordination, and supplier onboarding.
• Maintain procurement logs and ensure audit-ready documentation.
• Assist with invoice reconciliation and resolving payment queries.
• Maintain commercial databases and ensure data integrity.
• Act as a point of contact for internal teams and external suppliers regarding commercial queries.

• Support Commercial Managers in meetings by preparing agendas, taking minutes, and following up on actions.

What you will bring: 

• Previous experience in a commercial or procurement administrative role, ideally within FM or construction.
• Strong organisational skills and attention to detail.
• Proficient in Microsoft Office Suite, especially Excel and Word.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities and work to deadlines.

We welcome applications from a diverse range of candidates.

Why join Amey?

At Amey, we work on long-term stable contracts so you can plan a long-term career with us. We have been awarded Platinum status by Investors in People which underscores our commitment to supporting our people across every part of our organisation, enabling them to shine. Whether you are starting your career, returning to the workplace or can bring your professional expertise and skills, there is a place for you here.

Our benefits are designed to help you thrive at work and in your home life. You will have the flexibility to choose benefits and development opportunities that are best for you.

• Remuneration - Enjoy a competitive annual salary with the potential for yearly reviews to ensure you’re rewarded for your contributions
• Career Growth: Shine in your career with advancement opportunities.
• Training Opportunities: Unlock your potential with comprehensive training, including fully funded leadership programs tailored to your personal growth.
• Holidays - Enjoy at least 24 days of holiday plus bank holidays, and the opportunity to buy further days.
• Pension - Generous pension scheme, with extra contributions from Amey
• Flexible benefits – Customise your benefits with options such as insurance benefits, Cycle2Work scheme and access to discounted gym membership.
• Exclusive Discounts - Access our online portal filled with discounts from leading retailers, healthcare services, and more, helping you save on the things that matter.
• Give Back to community - Two Social Impact Days each year, for volunteering and fundraising opportunities
• Family friendly policies for new parents or if you provide care for a dependant
• Membership of our Affinity Networks who connect, support and inspire diverse communities within Amey

About Amey

We are a leading provider of full life-cycle engineering, operations, and decarbonisation solutions, for transport infrastructure and complex facilities.

Our purpose is to deliver sustainable infrastructure solutions that enhance life and protect our shared future.

Every day our teams across the UK and internationally do truly important work shaping some of the most complex environments that impact generations to come.

To find out more visit our website amey.co.uk/careers

Application Guidance and Diversity & Inclusion

At Amey we constantly evolve how we work to reflect the different needs and backgrounds of our employees. We welcome applications from all suitably qualified candidates, regardless of their race, gender, disability, religion/belief, sexual orientation, or age. We believe everyone deserves an opportunity to shine.

As a disability confident leader, we’re proud to guarantee applicants with a disability an interview if they meet the minimum requirements for the role.

Please contact our recruitment team at peopleservices@amey.co.uk to discuss any access needs, reasonable adjustments or additional support that you may require at any point during the recruitment process.

Apply today

***We may close this vacancy early if we receive sufficient applications. Please apply as soon as possible***

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