Title:  PA/Team Assistant

We are excited to offer a fantastic opportunity for a Fixed Term (13 months) PA/Team Assistant to join our dynamic Transport Infrastructure business unit, supporting the Rail Senior Leadership Team. The role will be hybrid - based in Birmingham (3 days in the office) with travel expected to other locations within the UK. 

Full time, 37.5 hrs per week. Some flexibility is required working outside of normal business hours.

In this role, you will provide comprehensive PA/administrative support to senior managers. This role requires good organisation skills, communication skills, attention to detail, and the ability to multitask in a fast-paced environment, ensuring the team operates efficiently.

What You’ll Do:

• Diary management for multiple senior leaders, ensuring their time is prioritised effectively.
• Coordinating meeting logistics including agendas, materials and follow up of actions.
• Taking meeting notes and tracking actions.
• Arranging UK and International travel including rail, flights and accommodation.
• Organising events such as workshops and sector-wide meetings including venue booking, catering and preparation of materials.
• Processing business expenses, mileage, purchase orders and invoices.
• Working collaboratively with teams across the business and building effective working relationships with a wide range of stakeholders.

Why Join Us?

At Amey, we don’t just offer jobs, we offer opportunities to build fulfilling careers. As one of the top 1% of employers recognised by Investors in People, we are committed to your professional growth and wellbeing. Here’s what you can expect when you join our team:

• Competitive Salary: Enjoy a competitive annual salary with the potential for yearly reviews to ensure you’re rewarded for your contributions.
• Career Growth: Propel your career with clear, dynamic advancement opportunities to roles like Executive assistant.
• Training Opportunities: Unlock your potential with comprehensive training, including fully funded apprenticeships, tailored to your growth.
• Personal Development Opportunities: Advance your personal growth through mentorship and access to our award-winning programs like our Leadership Development, Women@Amey, and Multicultural Leadership programs.
• Pension: Benefit from a generous pension scheme with company contributions for your future peace of mind.
• Holidays: Enjoy at least 24 days of holiday plus bank holidays, and the opportunity to buy further 5 days! Giving you plenty of time to relax and recharge.
• Flexible Benefits: Customise your benefits package with options like additional leave, cycle-to-work schemes, charitable giving, and gym memberships.
• Exclusive Discounts: Access our online portal filled with discounts from leading retailers, healthcare services, and more, helping you save on the things that matter.
• Social Impact: Take part in our community initiatives with 2x paid volunteering days a year, plus other opportunities to support fundraising and local projects.

What You’ll Bring:

• Proven PA experience supporting multiple senior stakeholders -– Essential

Excellent organisational skills with the ability to manage and prioritise multiple tasks effectively.

• Excellent communication skills with confidence engaging with senior leaders.

• Ability to work under pressure and work on own initiative to deliver results
• Proactiveness with the ability to anticipate needs
• Proficient in Microsoft Office
• Previous SAP experience would be preferred

If you’re ready to make a meaningful impact on our business and contribute to a shared, sustainable future, we invite you to join us in advancing our strategy and driving positive change.

Application Guidance

At Amey, we value a culture of diversity and inclusion. We encourage applications from individuals who are passionate about making a positive impact, no matter their background, gender, race, or personal circumstances. We believe everyone deserves the opportunity to shine.

As a Disability Confident leader, we’re proud to offer applicants with a disability an interview if they meet the minimum requirements for the role.

If you have any questions or need any adjustments during the recruitment process, don’t hesitate to reach out to Sabi Suleman our recruiter for this role, at Sabira.Suleman@amey.co.uk.

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