Title:  Document Controller

We are excited to offer a fantastic opportunity for a Permanent Document Controller to join our dynamic Severn Bridges Inspection and Maintenance (SBIM) team at Severn Bridge Maintenance Unit (BS354BD).

In this role, you will support efficient delivery by overseeing the management, production, issuing and distribution of Project documentation to defined timescales, processes and quality. The role works collaboratively with and on behalf of stakeholders which may also include clients, delivery partners and suppliers.

What You’ll Do:

• Controlling technical and management project documentation to agreed processes and associated systems.
• Provide access, tutorials and support to stakeholders on processes and systems.
• Supporting the initial definition and the continuous improvement of document control procedures.
• Ensuring that all documentation meets formal requirements and the required standards and are retained and protected from loss of integrity, loss of confidentiality and improper use.
• Sorting, storing and retrieving electronic and hard copy documents.
• Conducting regular document audits and closing out identified areas.
• Assist in the production of reports and documentation as well as any other administrative and clerical support to stakeholders.
• Work in a professional and proactive manner including developing the safety culture with the sub-contractors.
• Ensure that all accidents and incidents are fully reported.
• Participate in regular monthly safety meetings with the leadership team.
• Responsible for wearing and maintaining in good condition any Personal Protective Equipment provided to them for their protection., and bringing to their supervisor’s attention any defects or shortcomings with the equipment
• Responsible for ensuring their own safety and the safety of others affected by their acts and omissions.
• Responsible for bringing any unsafe working activities or hazards to the immediate attention of their respective manager
• Responsible for only carrying out tasks, activities and operating plant and equipment that they are certified or competent to carry out.
• All personnel are to report any accident or near misses to their supervisor or manager immediately to carry out investigations into the causes and remedial actions necessary.

Why Join Us?

At Amey, we don’t just offer jobs, we offer opportunities to build fulfilling careers. As one of the top 1% of employers recognised by Investors in People, we are committed to your professional growth and wellbeing. Here’s what you can expect when you join our team:

• Competitive Salary: Enjoy a competitive annual salary with the potential for yearly reviews to ensure you’re rewarded for your contributions.
• Career Growth: Propel your career with clear, dynamic advancement opportunities.
• Personal Development Opportunities: Advance your personal growth through mentorship and access to our award-winning programs like our Leadership Development, Women@Amey, and Multicultural Leadership programs.
• Pension: Benefit from a generous pension scheme with company contributions for your future peace of mind.
• Holidays: Enjoy at least 24 days of holiday plus bank holidays, and the opportunity to buy further 5 days! Giving you plenty of time to relax and recharge.
• Flexible Benefits: Customise your benefits package with options like additional leave, cycle-to-work schemes, charitable giving, and gym memberships.
• Exclusive Discounts: Access our online portal filled with discounts from leading retailers, healthcare services, and more, helping you save on the things that matter.
• Social Impact: Take part in our community initiatives with 2x paid volunteering days a year, plus other opportunities to support fundraising and local projects.

What You’ll Bring:

Qualifications

• GCSE (or equivalent) or experience in similar/same role
• Relevant Document Control or introductory level Project Management qualification

Skills

• Pride in the quality and reliability of their work and outputs
• The ability to organise their tasks efficiently
• Able to develop and maintain good working relationships at all levels
• Experience in working a common data environment (CDE) is desirable
• Ability to use document control systems effectively
• Highly competent levels of IT skills (Microsoft Office, Outlook, Excel, Word, PowerPoint & SAP)
• Proactive, conscientious and confident in approach
• Highly flexible and adaptable

Experience

• Demonstrative document control skillset and experience
• Experience of supervising more junior staff
• Experience of working in a project lifecycle and/or delivery environment

Application Guidance

At Amey, we value a culture ff diversity and inclusion. We encourage applications from individuals who are passionate about making a positive impact, no matter their background, gender, race, or personal circumstances. We believe everyone deserves the opportunity to shine.

As a Disability Confident leader, we’re proud to offer applicants with a disability an interview if they meet the minimum requirements for the role.


If you have any questions or need any adjustments during the recruitment process, don’t hesitate to reach out to Charlotte McEvoy our recruiter for this role, at charlotte.mcevoy@amey.co.uk.