Title:  Administrator

We are excited to offer a fantastic opportunity for a Permanent Pre-Construction Administrator offering Hybrid working with occasional travel across Amey offices in North West and Central

HOURS OF WORK:  Monday to Friday, 37.5 hours per week

Join our vibrant, inclusive community in Complex Facilities working on Defence RAMS providing day-to-day administrative support to the Principal Pre-Construction Project Manager and the wider pre-construction team. 

What you will do:

• Maintain and update spreadsheets, databases, trackers, and management information systems, ensuring records are accurate, complete, and current.
• Produce, collate, and distribute reports, schedules, and other team documentation in a timely manner.
• Attend meetings as required, taking accurate minutes and notes, and circulating actions to relevant team members.
• Monitor and maintain competence records and Continuing Professional Development (CPD) information for the pre-construction team.
• Assist with the onboarding of new team members, including coordination of induction information, access requests, and team documentation.
• Download, organise, and manage data from multiple sources to ensure the latest versions of forms, records, and documents are available.
• Maintain office and team filing systems in an orderly and efficient manner, both electronically and in hard copy where required.
• Support the delivery of services to clients in line with instructions from team leaders and management.
• Undertake general administrative and business support duties as required to support the effective operation of the team.
• Distribute internal information and updates to ensure customer and project requirements are met.
• Assist in tracking actions, deadlines, and deliverables to support the smooth running of pre-construction activities.
• Support document control activities, including formatting, version control, and issuing controlled documents where required.
• Help prepare meeting packs, presentation materials, and correspondence for internal and external stakeholders.
• Liaise with internal departments and external stakeholders to obtain, share, and verify information relevant to team activities.
• Support the maintenance of team calendars, meeting arrangements, and administrative coordination of appointments where required.
• Contribute to continuous improvement of administrative processes, templates, and record-keeping systems.

What you will bring:

• Teamworking and stakeholder support
• Strong administration and organisational skills
• Excellent attention to detail
• Good IT and systems skills – particularly in Microsoft Office
• Document control and record management – including formatting, version control, filing, and maintaining current documentation.
• Minute taking and meeting coordination
• Data handling and information management
• Time management and prioritisation
• Experience supporting a project, construction, engineering, or technical team

We welcome applications from a diverse range of candidates.

Why join Amey?

At Amey, we work on long-term stable contracts so you can plan a long-term career with us. We have been awarded Platinum status by Investors in People which underscores our commitment to supporting our people across every part of our organisation, enabling them to shine. Whether you are starting your career, returning to the workplace or can bring your professional expertise and skills, there is a place for you here.

Our benefits are designed to help you thrive at work and in your home life. You will have the flexibility to choose benefits and development opportunities that are best for you.

• Remuneration - Enjoy a competitive annual salary with the potential for yearly reviews to ensure you’re rewarded for your contributions
• Career Growth: Shine in your career with advancement opportunities
• Training Opportunities: Unlock your potential with comprehensive training, including fully funded leadership programs tailored to your personal growth.
• Holidays - Enjoy at least 24 days of holiday plus bank holidays, and the opportunity to buy further days.
• Pension - Generous pension scheme, with extra contributions from Amey
• Flexible benefits – Customise your benefits with options such as insurance benefits, Cycle2Work scheme and access to discounted gym membership.
• Exclusive Discounts - Access our online portal filled with discounts from leading retailers, healthcare services, and more, helping you save on the things that matter.
• Give Back to community - Two Social Impact Days each year, for volunteering and fundraising opportunities
• Family friendly policies for new parents or if you provide care for a dependant
• Membership of our Affinity Networks who connect, support and inspire diverse communities within Amey

About Amey

Who we are 
Amey is a global, integrated infrastructure consultancy and operations partner. We design, deliver, protect, and maintain critical assets and systems. 

What we do 
We advise, design, finance, deliver, and enhance civic, transport, and defence systems. By combining strategic intelligence, engineering, infrastructure finance, and operational expertise, we create secure, resilient, compliant, and high-value outcomes across the lifecycles of new and legacy assets. 

To find out more visit our website amey.co.uk/careers

Application Guidance and Diversity & Inclusion

At Amey we constantly evolve how we work to reflect the different needs and backgrounds of our employees. We welcome applications from all suitably qualified candidates, regardless of their race, gender, disability, religion/belief, sexual orientation, or age. We believe everyone deserves an opportunity to shine.

As a disability confident leader, we’re proud to guarantee applicants with a disability an interview if they meet the minimum requirements for the role.

Please contact our recruitment team at peopleservices@amey.co.uk to discuss any access needs, reasonable adjustments or additional support that you may require at any point during the recruitment process.

Apply today

***We may close this vacancy early if we receive sufficient applications. Please apply as soon as possible***

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